Annual Meeting

members sitting in chairs at the annual meetingIn accordance with the People’s Electric Cooperative (PEC) Bylaws, an Annual Meeting of the Membership is held each year. Commonly referred to as “PEC Day,” it is easily the most important day of the year for the cooperative.

This is the day set aside for you to meet with your Board of Trustees and cooperative employees while enjoying great entertainment, excellent food, and beautiful crafts. On PEC Day, members recognize the benefit of being a co-op member when they receive their capital credit check. Since 1986, over $29 million has been returned to our members based upon PEC’s strong financial condition as determined annually by our bankers and Board of Trustees.

  • Typically held on the last Saturday of September each year, PEC’s Board of Trustees pick the actual date and time.
  • PEC’s 2022 Annual Meeting will once again be held at the Pontotoc County Agri-Plex & Convention Center in Ada on Saturday, September 24, 2022.
Download the 2021 Annual Meeting Program (PDF)

Arriving in September 2022 to Your Mailbox

  • Your special invitation to PEC’s Annual Meeting will arrive in September.
  • Be sure to keep the program. You’ll need it to present to registration workers as soon as you arrive. This will automatically enter you in all the day’s prize drawings, including the $1,000 grand prize giveaway at the end of the business meeting. You must be present to win.
  • Questions about the annual meeting? Contact Jennifer Boeck, PEC’s VP – Corporate Communications & Community Relations, by phone at (580) 272-1529 or by emailing Jennifer.

2022 Annual Meeting Vendors

  • vendors at PEC day speaking with membersPEC’s 2022 Annual Meeting will once again be held at the Pontotoc County Agri-Plex & Convention Center in Ada on Saturday, September 24, 2022.
  • Craft and food vendors will have their products and services on display in booths all around the arena for everyone to enjoy.

Food Vendors

Applications for 2022 Food Vendors are now open.

  • A $50 refundable deposit is required, plus a $50 Early Bird bonus is available. (See application for details.)
  • Download the updated Food Vendor Application/Terms and Conditions (PDF)
  • Food vendors are responsible for obtaining a Temporary Food License on or before September 24, 2022, from the Pontotoc County Health Department in Ada, Oklahoma, as required by law.
  • Vendor can contact the Pontotoc County Health Department by phone at (580) 332-2011 for more information and to ensure county compliance.

Activity/Craft Vendors

Applications for Activity/Craft Vendors are now open.

  • Inside and outside booth spaces are available.
  • Be sure to fill out and submit a Craft Vendor Application (along with a $30 craft booth reservation fee) if you are interested in being a vendor at this year’s meeting.
  • Download Activity/Craft Vendor Application (PDF)

Hours

  • Saturday, September 24, 2022, from 9 a.m. to 1 p.m.
  • Vendors are allowed to open as early as 7 am but are not required to.
  • This is an all-weather event.
  • Vendors must stay with their booth during the above time.

Booth Space

  • Booth space measures 10 feet wide by 10 feet deep.
  • Your vendor booth space will not be assigned until funds, application, and paperwork have been received.
  • Booth assignments will be on a first-come, first-served basis. The vendor’s prior years’ participation in the event does not guarantee assignment of the same booth space. The event organizer reserves the right to relocate vendor booth space if necessary for the good of the event.
  • PEC will attempt to limit direct sales vendors to two per company; however, PEC will not be held responsible in any way for managing the number of direct sales vendors present at the event, nor will PEC be required to notify any vendor of duplicate direct sales registrations as they occur.

Booth Fee

  • 10-foot by 10-foot booth: $30
  • Completed Vendor Application, applicable payment, and/or paperwork must be received by the Event Organizer in order for the booth reservation to be considered complete.
  • Completed applications, applicable payment, and/or paperwork will not be accepted by the Event Organizer after 12 p.m., Wednesday, September 21, 2022.
  • If completed application is not received within this specified time frame, said application will become null and void, and said booth space(s) will be offered to another vendor.

Equipment

  • Event Organizer will not provide any equipment to you including tent, tables, service counters, chairs, storage units, and/or any other equipment for the sale of your products.
  • Vendors must provide their own tents, lights, tables, and displays.

Parking

  • The small parking lot on the south side of the convention center building may be used only during early set-up on Friday evening, September 23, 2022.
  • On the morning of Saturday, September 24, 2022, no vehicles will be allowed in the small parking lot on the south side of the convention center building.
  • Vendor parking will be available in the parking lot on the north side of the convention center, or in the large parking lot to the south of the entrance off Broadway.

Refunds

  • Vendor fees will not be refunded after submission unless this event has been canceled by the event organizer.

Taxes

  • Vendors are responsible for collecting and remitting all applicable sales taxes for merchandise sold at PEC’s 2022 Annual Meeting.
  • Vendors will only be allowed to promote their products and services at their assigned vendor booth space.
  • Vendors will not perform any illegal activities or allow any activity that is illegal, defined by Federal, State, and/or laws of the jurisdiction where this event is being held.

Setup

  • The event begins at 9 a.m. on Saturday, September 24, 2022.
  • Doors will open at approximately 7 a.m. on Saturday morning.
  • Vendors should be set up no later than 8 a.m.
  • Early set-up may take place between 3 p.m. and 8 p.m. on Friday, September 23, 2022.

Take Down

  • Vendor take-down and cleanup will end no later than 3 p.m. on Saturday, September 24, 2021.
  • Vendors will need to make sure that their vendor space is clean before they leave the premises.

Security

  • An off-duty police officer will be hired to guard the area all night; however, PEC will not be held responsible for your equipment and/or products.

Pets

  • Pets are not allowed, this includes the Agri-Plex grounds and all Agri-Plex parking areas. No exceptions.
  • Do not leave your animals in your vehicle, or animal control will be summoned.
  • Service animals are the only animals allowed at the Agri-Plex during PEC Day with proper paperwork readily available.

Additional Notes

  • Internet services will not be available for vendors at the Pontotoc County Agri-Plex.
  • No smoking is allowed inside or outside of the Agri-Plex facilities during the event.

Questions?

Questions about becoming a vendor at annual meeting? Contact Kaia Hicks, PEC’s Corporate Communications Specialist, by phone at (580) 272-1553 or by emailing Kaia.