Person completing the Vendor Application must be the person running the vendor booth on the day of the event. Once Vendor’s Application
and payment have been received by People’s Electric Cooperative, there will be no refund of said paid fees. These fees help insure vendor
spaces will be occupied and will go toward facility rental and advertising cost associated with this event. Please be sure to consider this
before you submit your application and payment.
NOTICE: PEC will attempt to limit direct sales vendors to two per company; however, PEC will not be held responsible in any way for managing the number of direct sales vendors present at the event, nor will PEC be required to notify any vendor of duplicate direct sales registrations as they occur. It is the responsibility of each vendor to contact PEC regarding your company’s event requirements. Your vendor booth space will not be secured until funds, application and paperwork have been received. Booth assignments will be on a first come, first served basis. Vendor’s prior years’ participation in the event does not guarantee assignment of same booth space. Event organizer reserves the right to relocate vendor booth space if necessary for the good of the event. Completed Vendor Application, applicable payment and/or paperwork must be received by the Event Organizer in order for the booth reservation to be considered complete. Completed applications, applicable payment and/or paperwork will not be accepted by the Event Organizer after 12 PM Noon, Wednesday, September 23, 2026. If completed application is not received within this specified time-frame, said application will become null and void and said booth space(s) will be offered to another vendor.
Vendor applications completed prior to September 1 will receive confirmation of their registration via email and letter around the second
week of September. The letter will include instructions and your assigned vendor space. Those who reserve after September 1 will receive a
call or email regarding their booth location the week prior to the event.
EQUIPMENT: Event Organizer will NOT provide any equipment to you including tent, tables, service counters, chairs, storage units and/or any
other equipment for the sale of your products. Vendors must provide their own tents, lights, tables and displays.
DATE & TIME FOR VENDOR SETUP & TAKE DOWN: The event begins at 9 AM on Saturday, September 26, 2026. Doors will open at approximately 7 AM on Saturday morning. Vendors should be set up no later than 8 AM. Early set-up may take place between 12 PM and 7 PM on Friday, September 25, 2026. An off-duty police officer will be hired to guard the area all night; however, PEC will not be held responsible for your equipment and/or products. Vendor take down and cleanup will end no later than 3 PM on Saturday, September 26, 2026. Vendor will need to make sure that their vendor space is clean before they leave the premises.
PARKING: The small parking lot on the south side of the convention center building is reserved exclusively for early setup of food truck
vendors and may not be used for craft vendor parking at any time. This area will be available for food truck setup only from 12 PM to 7 PM
on Friday, September 25, 2026. On Saturday, September 26, 2026, no vendor parking will be allowed in the small south-side parking lot.
Vendor parking will be available in the parking lot on the north side of the convention center or in the large parking lot at the main entrance
off J.A. Richardson Loop. A parking pass is required for designated vendor parking areas.
TAXES: Vendors are responsible for collecting and remitting all applicable sales taxes for merchandise sold at PEC’s 2026 Annual Meeting.
Vendors will only be allowed to promote their products and services at their assigned vendor booth space. Vendors will not perform any
illegal activities or allow any activity that is illegal, defined by Federal, State and/or laws of the jurisdiction where this event is being held.
PETS: Pets are not allowed, this includes the Agri-Plex grounds and all Agri-Plex parking areas. No exceptions. Do not leave your animals in
your vehicle, or animal control will be summoned. Service animals are the only animals allowed at the Agri-Plex during PEC Day with proper
paperwork readily available.
ADDITIONAL NOTES: Internet services will not be available for vendors at the Pontotoc County Agri-Plex. No smoking is allowed inside or outside of the Agri-Plex facilities during the event.
Food Vendors are responsible for obtaining a Temporary Food License on or before September 26, 2026 from the Pontotoc County Health Department in Ada, Oklahoma, as required by law. Vendor can contact the Pontotoc County Health Department by phone at (580) 332-2011 for more information and to insure county compliance. Food Truck Vendors will be required to provide documentation to Jennifer Boeck or Kaia Hicks, Event Organizers, at least 15 days before September 26, 2026 to prove compliance.
As a Vendor in PEC’s 2026 Annual Meeting (set for September 26, 2026 at the Pontotoc County Agri-Plex in Ada, OK), I hereby accept and
agree to the terms and conditions listed in this Vendor Application. I understand and accept that my vendor fee (if applicable) will not be
refunded to me after submission UNLESS this event has been canceled by event organizer. I understand and agree that I will not hold Jennifer Boeck or Kaia Hicks, individually, and People’s Electric Cooperative of Ada and/or any of its representatives or staff responsible for any lost, damaged, unaccounted for or stolen items, and for any injury and/or accident to myself and/or any member of my staff or family that may result from my participation in PEC’s 2026 Annual Meeting held on September 26, 2026.
